Tag Archives: Shadow IT

7 reasons why end users bypass the IT department

EducationSummary: “Shadow IT” is a term used to describe IT solutions and systems created and applied inside companies without their authorization. How can you control the rise of Shadow IT in your business? You must first understand why it happens. Why do users feel the need to circumvent IT in the first place? In this article, we explore a few reasons and share some tips to help you control Shadow IT.
Continue reading

5 warning signs that Shadow IT lurks in your company

EducationSummary: A growing trend, “Shadow IT” is a term used to describe IT systems and solutions built and/or used inside organizations without the approval of the IT department. This could include anything from employees emailing spreadsheets back and forth to entire departments licensing third-party, cloud solutions behind IT’s back. The problem: Since Shadow IT usually happens on the sneak, IT departments don’t know where (or how much) it’s happening. Is Shadow IT lurking in your business? Read this article to learn the warning signs.
Continue reading

6 facts you must understand about Shadow IT

EducationSummary: A growing trend, “Shadow IT” is a term used to describe IT solutions and systems created and applied inside companies without their authorization. But, while it impacts nearly every organization, not every business leader fully understands the topic. In this article, we uncover the important facts that every business leader should understand about Shadow IT.
Continue reading

5 signs that Shadow IT lurks in your company

EducationA growing trend, “Shadow IT” is a term used to describe IT systems and solutions built and/or used inside organizations without the approval of the IT department. This could include anything from employees emailing spreadsheets back and forth to entire departments licensing third-party, cloud solutions behind IT’s back.

While the usage varies, one thing is certain: Shadow IT is growing.

photo credit: PublicDomainPictures via pixabay cc

photo credit: PublicDomainPictures via pixabay cc

Why does this happen? Why are employees bypassing the IT department with greater frequency? While this article explains a few reasons why Shadow IT happens, it usually boils down to a simple problem: The demand for IT solutions outweighs the supply. When that happens, employees seek out their own solutions.

Now, why is this a problem? Since Shadow IT usually happens on the sneak, IT departments don’t know where (or how much) it’s happening. This means they can’t monitor the spread of company data, and therefore–cannot secure any data involved in Shadow IT. What risks does this create? Steven Lowe, Founder/CEO of Innovator, LLC, sums it up nicely below:

“There are two risks from shadow IT:
1. Critical company information floating around outside of managed channels risks data inaccuracy, loss, and leaks. ‘Home-grown’ data systems may produce data that is inaccurate, lacking integration with IT reference data sources. Sometimes this may not matter, but sometimes it might. Mis-sending an email with the company payroll data attached as an unprotected spreadsheet may be a big deal, and it may not. It all depends on the data and the organization.

2. Critical company information being shared only within a closed group risks missed opportunities and omissions. Data (and software) that IT doesn’t know about cannot be used to enhance organizational knowledge and processes. If IT doesn’t know the data exists, they can’t take advantage of it, and the company may miss strategic opportunities.”

All that being said, here’s the big question: How can businesses know whether or not they even have a Shadow IT problem, considering it’s practiced on the sneak? What signs and signals should IT leaders watch for to identify business users and departments practicing Shadow IT? While I’m sure there are more, I’ve rounded up 5 of the biggest signs that Shadow IT is alive and well in your company.
Continue reading